2 Feb 2023

A Guide To Beverage Inventory Application Development: Here are the Insights!


Surbhi Bhatia

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beverage inventory software

Inventory taking can be stressful and make the job of a restaurant or bar manager more difficult. Sure, there are solutions! One of these solutions is developing a food and beverage inventory software.

You may ask yourself how to do a bar inventory if you are just starting as a manager. You can also use a bar inventory spreadsheet manually. However, this will consume too much of your time and lead to human error. If not for this misleading guide, you’ve probably tried this many times before.

A reliable, advanced bar inventory app can help you save time when managing multiple bar management responsibilities. Continue reading to learn why an app to manage your bar is always a win.

Introduction to Beverage Inventory

Taking beverage inventory refers to the act of counting all your stock twice.

You can then use these numbers to calculate your inventory usage or how much product was used in that period. This number can be used to calculate many other valuable metrics. You can use these metrics to make profitable decisions.

These include setting par levels, reducing excess stock, and determining pour cost or pricing structure. These are all dependent on inventory numbers. This is the best way to increase operational efficiency and profitability in a bar.

Also Read : Grocery Inventory Management Software Development in 2023

Why you might need a beverage inventory application?

It is nearly impossible to do it all manually, accurately, consistently, and consistently. Beverage inventory software can make this easier and save time and money. This software automates the entire process, allowing you to count and provide all the required reports and analytics quickly. Let’s take a look at bar inventory software to see how it works. It improves manual inventory.

Creates a database that contains all alcohol, beer, and liquor you have–in bottles, cans, or kegs. See our bar liquor inventory list.

You can create a digital or printable wine list, beer menu, or cocktail menu. You can modify or update them all quickly.

– Counts inventory during counting

Record exactly where bottles are kept

– Keep track of all the brands and varieties of wine, liquor, or beer that you have in your stock

– The distributor from which you placed your order, for what price, and when it was placed

– Knows which bottles were used, sold, or need to be restocked

– Keeps track of how long each bottle has been on the shelves

– Find out which catalogs are selling fast and where to buy them.

Documents, tasting notes, and other pertinent information

Benefits of Beverage Inventory Software

A beverage inventory app development is an excellent tool if you have a restaurant or a bar. It will help you track stock and manage orders. These things will not only increase your operational efficiency but also help you to increase your profit margins.

These are the top 10 advantages of bar liquor inventory software

1. Stock levels are tracked

You can use beverage inventory software to keep track of your inventory levels. You will always know how much beverage you have and how much to order. This can be done manually, but it is often more time-consuming. The process can be automated with beverage inventory software, making it easier to manage.

2. Provides real-time data

Another advantage of beverage inventory software is its real-time data. This is vital because it allows you to make informed decisions. Unfortunately, although you can still use outdated information, it will often lead to poor decision-making.

3. Order management

Order management is also possible with beverage inventory software. You can track your orders and ensure that they are fulfilled promptly. This is a great help if you run a busy bar. In addition, this can help you avoid overordering.

4. Integration with other systems

Many beverage inventory software systems can be integrated with accounting software or your POS. This allows you to track sales and inventory and ensures consistent data across all platforms. These integrations can also simplify administrative tasks such as bookkeeping.

5. Access to better reporting

Software for beverage inventory gives you access to specific data and reports. This software allows you to track your progress and monitor how your business is doing. Reports can be used to make business decisions. For example, you can use reports to determine which products are doing well and which ones should be removed.

6. Reducing waste

A liquor inventory software can also help to reduce waste. Because you only order what you need, you can reduce waste. Advanced beverage inventory systems can also track expirations. This is particularly useful if you have stock that is about to expire. It can help you plan promotions to make the most of them.

7. Time-saving

A significant advantage of beverage inventory software is its ability to save time. In addition, this software automates many tasks related to managing inventory, such as tracking stock levels and ordering.

The software can help you streamline administrative tasks so you can spend more time on core business tasks like developing marketing campaigns and creating new menu items.

8. Improves customer service

It’s not easy to tell a customer that you had to cancel an item because of low inventory. Beverage inventory software allows you to keep track of the stock levels so you have all the popular items. This can lead to increased customer satisfaction.

9. Save Money

You can also save money with beverage inventory software. How? It can reduce waste, order less beverage, and optimize your orders, which can lead to discounts.

Software that tracks inventory can provide financial and real-time reporting. This can show you where inventory is being lost, how to prevent it from happening, and why.

10. Increases accuracy

The final benefit of beverage inventory software? It can increase accuracy. It automates many tasks related to inventory management, such as tracking stock levels and ordering. This will help you avoid costly human errors.

What do the Best Bar Inventory Apps Share in Common?

Many bar inventory apps on the market offer various solutions to bar management. These mobile apps make it easy for bar managers to take inventory.

1. Better POS integration

Beverage inventory apps can be integrated directly with the restaurant’s POS system, allowing bar or restaurant managers to track inventory in real-time. The beverage inventory app can be integrated directly with the POS system. This will enable you to see the stock levels and issues an alert before the next bottle runs out. This feature allows you to take inventory and keep track of sales.

2. Bluetooth scale

The best inventory management software offers a Bluetooth scale that allows bar managers to weigh bottles easily. You can use the Bluetooth scale to move around the bar and take inventory.

3. Barcode reader

Bar managers can quickly scan all stock bottles and easily take inventory using the barcode scanner. Bar inventory apps have a barcode scanner that allows bar managers to scan all bottles and take stock of them quickly.

4. Database records

Beverage inventory apps also keep a record of inventory data and daily usage. This allows the bar manager to keep track of depleted stocks and place orders promptly. In addition, in the event that an item is out of stock, the database records help keep the bar’s menu up to date.

5. Access to the bar database

A powerful online database with over 200,000 bottles will help you speed up your job as a bar manager. This makes it easy to quickly access, organize, and update information regarding your liquor products.

6. Accessibility and compatibility offline

Software that can provide offline support is becoming more important as digital transformation becomes increasingly common for most applications.

This is, without a doubt, the main reason offline support is needed for many applications. Bar employees must be able to complete their tasks using inventory software without relying on a network connection. Unfortunately, signal problems can be real and are all too common.

7. Simple to use Dashboard

Beverage inventory software often has dashboards that provide instant insight into trends and patterns. This allows for quick analysis without having to read through complicated Excel spreadsheets or reports. This will enable you to make informed decisions about increasing sales and saving time. This can significantly impact any bar business in today’s highly competitive market.

How will you create beverage inventory using an inventory app?

An inventory app for managing your beverage inventory will save you time, reduce errors and give you faster reporting than a spreadsheet.

It takes some time to set up an inventory app. As if you were setting up an app for the first, we’ll guide you through the steps.

1. Get your app set up

Inventory apps can be used to order and count products. Add your vendors, items, storage locations, and other information to the app to get started. Most cases allow you to bulk upload your vendor and item information from spreadsheets. You can also add individual items.

You will need to include the following:

  • Item name
  • The storage location (may be in multiple locations).
  • Purchase from a vendor
  • Get product code from the vendor
  • Price
  • Unit of measurement: Bottle, case, ounces, etc.
  • The number of items included in a package
  • Category (beer/wine, liquor, non-alcoholic beverage, etc.       

2. Create Count Sheets

After you have entered all your items, create count sheets. For example, a small bar might only need one count sheet. There is no limit on the number of sheets that you can have. To speed up your physical count, create a sheet for each storage space and enter the items in order to appear on your shelves.

It is common to include multiple units of measurement, such as “case” and “bottle,” for each product on the count sheet. This will eliminate having to guess if “1” refers to either “1 case” (or “1 bottle”).

3. Count Beverage Inventory

Now you are ready to count bottles. First, navigate to the Inventory Counts screen in your app dashboard. Next, click “Add count,” and you’ll be asked to enter the date. Also, note whether the count is at the day’s end or start.

You can store the same product in different locations, such as cases of liquor in a storage area and individual bottles behind bars. Each location will have its count sheet. The app will automatically add similar items together to give an overall count.

4. Analyze reports

Now it’s time to analyze your data. The main reason you count bar inventory is data analysis. An inventory app can save you time and avoid the most mistakes.

To get detailed analytics, you must navigate to the reports menu of your inventory app in the management dashboard. Many apps will display the current value of your inventory, how it has changed over time, as well as how your actual inventory compares with your expected inventory.

Also Read : Warehouse Management System in Food Industry: Here’s a Guide for a Smooth Operation!

5. Place orders

Another reason to keep track of your inventory is accurate ordering. Your inventory counting schedule will determine when you can complete this step.

Frequently Asked Questions About Bar Inventory Software

It isn’t easy to make a bar inventory. Therefore, it is possible that you still have questions before you begin taking inventory. These are just a few examples of questions you might ask:

– How Do I Get Started with the Beverage Inventory app?

The beverage inventory app is the best tool to help you manage your bar or beverage inventory. This software will allow you to manage your bar inventory efficiently. You can see quickly what items are selling well and what you need to restock. It can help you track liquor expenses and generate reports automatically. Bar software can help you save both time and money. Beverage management software is a great way to simplify your inventory process.

– How Many Times Do You Need to Take an Inventory?

Most bar managers find taking inventory a tedious but essential task. Keeping stock levels up is essential, but it can be tedious and time-consuming to count every bottle at the bar. How often should inventory be taken? The answer will vary depending on how big the bar is and what liquor inventory system they have. Smaller bars might only have to count inventory once per month, while larger bars may need to do it every other week. Bar managers can track stock levels in real-time with some liquor inventory systems, so taking an inventory count may be optional. The frequency of inventory counts depends on each bar’s individual needs.

– How To Manage A Bar Inventory?

The stock should be managed quickly and accurately. Stock counts should be done at least once per week. If possible, more often. This will ensure that your inventory is up-to-date and accurate. A bar inventory program is also important. This will help you monitor what is available and what orders need to be placed.

It is essential to have a system for inventory tracking in place. This includes weekly inventory inspections, monthly inventory reports, and annual audits. These strategies can be used to ensure that the stock of your bar is well-controlled.

Do yourself a favor: Use bar inventory management software

The theme is that liquor inventory calculations are not too difficult. It’s the repetition of doing it that is difficult. Each product. You need to be accurate again and again.

This is precisely how Techugo works. It develops products that speeds up liquor inventory counts, adjusts your inventory levels automatically in real-time, and maintains a historical data stream. This allows you to make the best decisions.

Your mixologist can get back behind the bar to create amazing cocktails that will blow everyone away.

Your highly-trained sommelier can charm the dining room with wine sales.

Stop the horror.

So, what are you waiting for? 

Get in touch with us today for further assistance on inventory management software. 

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